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Policy
Manual
ADOPTION SERVICES
Subsidized Adoption Unit
41-40-10.4
Review of Subsidy Agreement
| Biennial Review |
The Department is required by
statute to complete a biennial review of the initial adoption subsidy agreement to
determine the continued need for, and amount of, the subsidy. This review must be filed
biennially until the child reaches age eighteen (18) for a financial subsidy, and age
twenty-one (21) for medical subsidy.
Cross-Reference: CONN. GEN.
STAT. §17a-118. |
| Procedures |
The table below presents the
procedures for the biennial review:
Person |
Action |
| Subsidized Adoption Unit |
- Inform the adoptive parents that the subsidy is subject to review every two (2) years.
- Forty-five (45) days before the anniversary date of the subsidy, send the adoptive
parent(s):
- a cover letter
- DCF-418-A, "Adoption Subsidy Agreement, Biennial Review"
- DCF-2101R, "Certification of a Child's Complex Medical Needs (Review)", when
required.
This review of the child's medical status may not be required on a
biennial basis, but only periodically as determined by the HMU Clinical Nurse coordinator
or Subsidy Unit Supervisor dependent upon the child’s medically complex condition.
See Policy 41-7-2, "Certification of a Child's Complex
Medical Needs".
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| Adoptive Parents |
- Complete form DCF-418-A and have it notarized.
- Have the child’s primary health care provider complete DCF-2101R,
"Certification of a Child's Complex Medical Needs (Review)", when required (see
above).
- Send the completed form(s) to the Subsidized Adoption Unit within (2) weeks of the cover
letter date.
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| Subsidized Adoption Unit |
If the renewal agreement is received as
requested, recertify the subsidy for two (2) years. If the renewal agreement is not
received from the adoptive parent(s) within fifteen (15) working days after the renewal
date,
- initiate procedures to terminate the subsidy
- notify the parents in writing of the intent to terminate the subsidy (see below).
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| Changes to Subsidy and
Notice to Parents |
If the biennial review or report
from the adoptive parents indicates the subsidy is to be reduced or terminated, the
Department shall notify the adoptive parents in writing by sending the following forms:
- DCF-800, "Notice of Proposed Denial, Suspension, Reduction, or Discontinuance of
DCF Benefits"
- DCF-800A, "Client’s Agreement to Suspend, Reduce, or Terminate DCF
Benefits".
If the child has been receiving a rate for complex medical needs and the child’s
primary health care provider determines that the child no longer has such needs, the rate
will be reduced to the basic foster care rate, after notice is provided to the parents, as
above.
The parents have the right to request a hearing if they disagree with the proposed
subsidy action. |
| When to Terminate a
Subsidy |
Termination of a subsidy will occur
in any of the following circumstances:
- the child is no longer receiving support from the adoptive parent(s)
- upon the conclusion of the terms of the Subsidy Agreement
- the adoptive parent(s) request termination of the subsidy agreement
- when the child reaches the age of eighteen (18).
Medical assistance may be provided at state option until the child is
twenty-one (21) years of age if the child has a mental or physical condition which
warrants continuation.
- upon the death of the parent(s) of the child (one in a single parent family and both in
a two parent family)
- at the cessation of legal responsibility of the adoptive parents for the child
- if the parent(s) fails to participate in the review process for adoption assistance.
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Connecticut Department of Children and
Families Effective Date: July 1, 2001 (Revised)
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