| Policy |
Each child in
an out-of-home placement, regardless of the child’s legal status or Medicaid
eligibility, shall have a Placement Portfolio which has information necessary for the care
of the child including the child’s health history, current health status, and medical
alert.
The Portfolio shall be provided to the
caretaker at the time of placement.
Health history that is not available at
the time of placement shall be provided to the caretaker within thirty (30) days of the
date of placement.
Cross-Reference: For the entire contents of the Placement Portfolio
and procedures for its use, see Policy 36-50-2,
“To Request and Make a Placement.” |
| Purpose of Health Content |
The purpose of
maintaining health information in the Placement Portfolio is to assist in the care,
coordination and management of a child’s health care needs.
The health
content of the Placement Portfolio is not intended as a substitute for the child’s
comprehensive health record. |
| Who Completes the Portfolio |
The
child’s Social Worker shall complete and update the Placement Portfolio with the
cooperation of the foster or adoptive parents, relatives, the Social Work Supervisor, unit
clerks, facility workers, regional nurses and health care providers.
The Regional Resource Group (RRG) nurse
shall provide consultation in preparing and maintaining the health information in the
Portfolio. The nurse shall be named on the letter to health care providers to be included
in the Portfolio. (See Attachment B to 44-5-6.1.)
Cross-Reference: 38-5, “RRG Staff Duties.” |
| Health Contentof the Placement
Portfolio |
The health
contents of the Placement Portfolio include:
·
an alert to current
health care issues contained on the “Medical Alert” (DCF-741)
·
the child’s health
history and current status as summarized on the “Child Placement Document”
(DCF-469)
·
documentation of any
ongoing health care as detailed on the “Report of Health Care Visit” (DCF-742)
along with five blank copies for future use
·
the
“Caretaker’s Log of Visits to Provider” (DCF-2127)
·
the child’s Medical
Identification Card
·
instructions to
caretakers (Attachment A to 44-5-6.1)
·
instructions for health
care providers (Attachment B to 44-5-6.1). |
| Confidentiality |
The medical/health records of
children are confidential and may only be shared with caretakers, health providers, school
personnel and Department personnel on an as-needed basis. The Social Worker shall explain to the caretaker that no information
found on these forms or records shall be shared with anyone without the consent of the
Department. |
| HIV/AIDS Status |
Information concerning a child's
HIV and AIDS status may be released on an as-needed basis if the Department has
guardianship. When the Department does not have guardianship, a written release for
disclosure of information from the parent or guardian must be obtained prior to any
disclosure. Cross-Reference: See HIV Testing, 44-5-5.1 through 44-5-5.5. |
