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Policy
Manual
HEALTH CARE
Standards Regarding Record Keeping of Health Matters
44-7-5
| Policy | The Department shall respect the right of an individual to request restrictions of uses and disclosures of PHI. The Department is not required to agree to a requested restriction. If the Department agrees to an individual’s restriction, then it shall not use or disclose PHI in violation of the restriction. |
| Individual's Request for Restrictions | An individual may request that the Department restrict ·
uses or disclosures of PHI to carry out treatment,
payment or ·
notifications to relatives or personal representatives
regarding If an individual requests a restriction, the designated privacy staff shall make the Restriction on Use/Disclosure of Protected Health Information Form (DCF-2237) available to the individual. |
| Disclosure of Restricted PHI For Emergency Treatment | The Department may use or disclose restricted PHI to a health care provider if it is needed to provide emergency treatment. In such cases, the Department shall request that the health care provider not further use or disclose the information. |
| Restriction Decision | The designated privacy staff, his/her Supervisor or another manager shall determine whether to grant the restriction. If the subject of the restriction is the PHI of a client in a Department-operated facility, then the decision shall be made jointly among the regional staff and the facility staff. |
| Documentation of the Restriction | The Department shall document the · request for the restriction · restriction itself · decision reached, and · termination of the restriction, should it occur. The designated privacy staff shall ·
document the restriction and any termination of the
restriction in ·
file both forms in the case record (regional office
and facility |
| Termination of a Restriction | If an individual wishes to terminate a restriction, he or she must send a written request to the designated privacy staff. |
| Exceptions | The following exceptions apply to requests for restrictions: · The PHI is being used for purposes of treatment, payment or health care operations. ·
The Department believes that a notification to a
relative or personal representative ·
The circumstances do not allow for the opportunity to
agree or object to the use or Cross-References: Policy 44-7-3.1, Uses and Disclosures of PHI- General Policy 44-7-3.3, Notification to Interested Parties Policy 44-7-3.4, For Which Opportunity to Agree or Object is Not Required. |
Connecticut Department of Children and Families Effective Date: April 14, 2003 (New)
