Policy

Training records of Department trainees shall be maintained in a consistent manner by all Regional Training Unit Supervisors, pursuant to the requirements of this policy.

All trainee training records shall contain

• the date each basic curriculum was completed
• the date cases were assigned after completion of each curriculum
• the total number of open cases assigned to date
• a caseload listing
• issues and concerns the trainee needs to address
• the date cases were transferred or closed
• a copy of the three (3) month evaluation completed on the Performance Appraisal form (PERS 125) if any "Job Elements" on the form were rated "Less than good"
• a copy of the six (6) month evaluation completed on the Performance Appraisal form.

Regional Training Unit Supervisors shall

• record activities and assignments in LINK
• note in the third month evaluation any issues or concerns, which may require further training, in the training record
• immediately forward a copy of the third month evaluation to the Training Academy if any issues or concerns, which may required further training, are identified in the evaluation
• ensure that a copy of the six month evaluation be incorporated into the training record.

Following the completion of a Regional Training Unit assignment, the trainee’s record shall be placed in the trainee’s regional office personnel file.